Depending on the scale and intricacy of the event you are planning to host, you may be better off choosing an event management company, especially if you have no direct experience in event management. Event companies are professional outfits who are expected to deliver good results, even in challenging circumstances and tight budgets.
Selecting a good event management company in Dubai is a process and needs to be taken seriously and given a great deal of importance. Do you go with someone who just offers the best price and has little experience? Do you just go for the biggest event management company in town?
Every event management company will tell you they are experienced, capable and reliable but you still need to do your due diligence and choose the best event management company for your specific project. Check the tips below which will assist you in this process:
1. Define the Event Expectations:
You have to be absolutely certain as to why you are hosting the event and what you are looking to achieve. Only when you have your expectations clear, can you define your requirements and provide your brief to a good event management company in Dubai, who will understand what is expected of them.
2. Speak to at Least 3 Event Planners:
It is good practice to at least review 3 quotes from event management companies. Not only will it help you in get better pricing, you will have better choice in selecting a good event planner and also gives you an insight on how different event companies operate who will be more suited to your style and expectations.
3. Schedule face-To-Face Meetings:
As you are in the process of short-listing event management companies, schedule personal meetings and get a feel in person. You can get a lot out of these initial meetings – are they punctual? Have they actually made an effort to understand your business and industry? Have they sent their best event managers or people to come and meet you to take your project seriously?
4. Request for a Detailed Proposal:
Once you have provided a clear brief on your event, request for a detailed proposal on how the event will be managed and hosted. This proposal should outline all activities, sourcing, procurement, delivery, costing and all other required schedules. Once you have a proposal it will be easier to compare and select the best event management company in Dubai.
5. Check their Reviews & Ask for References
A good event management company should have more positive reviews than negative reviews based on their past projects and customer experiences. You should also ask for references from them who you should be able to contact.
6. Check for Relevant Experience
A good event management company in Dubai will need to have proven experience in managing events of similar scale, size and complexity- especially within the last 6-12 months. Ask to see for their portfolios to demonstrate that they have managed such events, after all you are entrusting a very important event in their hands.
7. Check for Industry Specialization
Check if the event company is familiar with your industry and specialize in it. This will be an added advantage as they will be understand your target audience, industry trends, aware of your competitors and will instill confidence in you.